It’s budget time… Are you ready?
As teachers and students wind down the end of this school year with final exam, STAAR tests, field trips, etc… it’s time for administrative staff to buckle down and begin budgeting and planning to lay the foundation for the school’s next fiscal year NOW!!! It is necessary to build a mental picture of what you see in the up upcoming year in expenses and compare it to the anticipated revenue to make sure you are meeting all the underlying requirements to ensure your school succeeds as a whole.
WebSmart has scheduled the 5th Annual WebSmart Finance Symposiums for the following dates:
June 15th & 16th Presenter: Melissa Davis
June 27th & 28th Presenter: Sherry Walker
July 20th & 21st Presenter: Katrina Carmean
9 am to 4 pm daily
Where will the symposiums be held?
We are hosting the symposiums again in our offices at 925 Columbus Avenue in Waco, TX. We hope to see you there again this year!
If you are staying for the 2 day symposium, here are some suggested hotel locations near our office:
Hilton, 113 S. University Parks Drive, Waco, TX (254) 754-8484
Courtyard Marriott, 101 Washington Avenue, Waco, TX (254) 752-8686
Hotel Indigo Waco – Baylor, 211 Clay Ave, Waco, TX (254) 754-7000
What topics will be covered?
Day 1 – HR/Payroll
- Refresher on updating unique ID field
- Review employee leave balances and policies
- Review and promote 16/17 positions and contracts (Do NOT promote yet)
- Review positions, contract types, salaries
- Enter new pay periods
- Review payroll plans
- Enter TRS Calendar
Day 2 – Finance/Budget Prep
- Review and liquidate outstanding purchase orders
- Review and verify classification of expenditures and reclassify if necessary
- Review outstanding liabilities and unpaid bills
- Review and resolve outstanding stale dated checks or epays (maybe even duplicate epays)
- Review chart of accounts and cleanup unused accounts
- Open 16/17 general ledger
- Discuss Budget preparation
- Discuss options for entering/uploading 16/17 budget and posting upon board approval
- Review EOY closing processes
- Review and discuss reports for auditors
Bring your laptop and be ready to work through the processes and ask questions!
To Do Before the Symposium
Before the symposium, you might want to review the following handouts and resources.
Day 1 HR/Payroll Resources
Day 1 HR Payroll Power Point
To Do – Checklist (At this point, please do NOT Promote Contracts yet. We are diligently working on the new TRS processes, which we will go over at the symposiums.)
What’s New for TRS 2016
What’s New for Wage Allocations
Benefit Programs Updates
TEA Matrix
Day 2 Finance Resources
Day 2 Finance/Budget Power Point
To Do Checklist – Finance
Journal Entries Instructions
TEA Matrix
FASRG Cheat Sheet
Reconcile Vendor Aged Payables
Asset – Liability Codes in Purchasing
Reclassify Transactions using Credits Memo and Bills
Audit Example – Compare Audit/PEIMS/WebSmart reports
Register Now!
Remember seating is limited. If you haven’t already registered, sign up now!
